We would like to update you on the work of the Teaneck-Bergenfield Tzedakah Committee. The committee has worked for over a year to research, develop and prepare for implementation of a verification system for individuals and organizations seeking to collect funds in our community.
We are pleased to announce that we have completed our pilot project to test out the program. With revisions completed we are now ready to fully implement our verification system.
· Individuals looking to collect in our community will call 201-836-4562 and request an application (or stop by the Beth Aaron office, Monday-Thursday, 9:30 am-12:30 pm, or the Bnai Yeshurun office, Monday-Thursday, 9:30am-4:30pm.) We have created four applications -- one for each of the most common reasons a person solicits funds. These include: Individual Need; Institutional Solicitation; Medical Need; and Hachnosas Kallah. Our aim is to allow the meshulachim to complete only one applicaiton; there can be no collection for multiple cases.
· Individuals will complete the application, attach copies of their supporting documetns and return the package to the Tzedakah committee at P.O. Box 3144, Teaneck, New Jersey 07666.
· The Tzedakah Committee (supported by a paid staff person) will verify the authenticity and validity of need of the individaual through phone calls and letters. This will include contact with other cities where the individual previously received approval.
· After this process is completed, the individual will be invited to meet with the committee for a final review of need and examination of supporting documents.
· Individuals who gain the committee's approval will receive their certificate with a photo, at the completion of the interview.
Over the next few months, we will be processing many requests from meshulachim. We know that as we begin using our system, there will be many revisions and enhancements to the system. We welcome all feedback and suggestions. We also need your help. When meshulachim come to your home, please let them know that our new committee is in operation and everyone will need a certificate in the next few months.
Tzaedakah Commmittee's business cards are available. Please distribute these cards to the meshulachim that come to your home. If you need cards, please call Dovid Schild at 387-9009.
As we move forward, we will provide the community with more details about our new progam. If you have any suggestions or comments, please contact the president of your Kehilla or Dovid Schild at 387-9009. (before 10 PM)
Teaneck-Bergenfield Tzedakah Committee
Contact us with comments or questions
from: David Schild email@example.com
date: Wed, Jan 29, 2014
subject: An important message from your Teaneck-Bergenfield Tzedakah Committee
We would like to provide an update on the activities of the Teaneck-Bergenfield Tzedakah Committee. As you are aware, the Teaneck-Bergenfield Tzedakah Committee screens individuals and organizations that wish to collect funds in our community. When appropriate, we issue certificates for those who present a valid need to collect. Our goal is to provide you with the ability to be able to give tzedakah with a happy heart and with the joy that accompanies giving and being in a position to be able to give.
In 2013, we issued 217 certificates. On average, our screening and approval process takes about a week if we receive all the information we request in a timely manner.
Recently, two important issues have come up that we would like to share with the community.
1. Some meshulachim are coming to homes and saying that the Tzedakah Committee is no longer in operation. This obviously is not true! You can help us in limiting these fraudulent collectors by respecting the system and favoring individuals that have our valid, dated certificates.
2. We have learned that there are drivers that specialize in taking meshulachim around to homes that have a history of giving without our certificate. Once again, you can help us limit this practice by giving only to those individuals with our valid certificate.
An important safety suggestion: The committee strives to issue certificates to sincere individuals that have been checked carefully for their honesty and their need to collect funds. However, when someone comes to your door, you cannot verify that they have a current certificate without opening the door. Therefore, the committee suggests that women and children home alone should not invite anyone into the home.
Below, we have listed many of the common questions that are asked of
Q. What should I do if someone comes to my home without a certificate?
A. Please encourage them to call the Tzedakah Committee to request an application. The Tzedakah Committee’s phone number is(201) 343-5190 or via email at firstname.lastname@example.org. You should speak to you personal Rav regarding giving to those individuals without our certificate. You can be helpful by favoring those that have our certificate.
Q. What should I do if someone has an expired certificate?
A. Without an appropriately dated certificate, you should follow the same process as if someone comes to your door without our certificate. We review each case every time a person requests our certificate. For example, if an individual is collecting for an organization, we verify that the person is still authorized to collect on behalf of the organization before issuing a new certificate.
Q. People come to my home and say they applied for the certificate months ago. Why does it take so long?
A. We process applications on average in about one week. If someone says this to you, please take their name and cell number and contact our office. Their application could be lost or you may be speaking with a person that has not responded to our request for additional information or documentation. Please remember, without a valid, dated certificate, you cannot be assured of the individual’s need to collect.
Q. What about all the meshulachim that comes around in shul during davening?
A. This is an issue that each shul must address individually. We believe that every person collecting in our community should have our certificate. You can be helpful by favoring those that have one. Please speak to your personal Rav about this issue.
Q. The same people come every few weeks to my home. What am I to do?
A. Each family should establish their own policy in consultation with their personal Rav.
Q. Often, three or four people come at the same time. Only one has the certificate.
Are all the people in the group approved by the committee?
A. Only the person whose name and picture appear on the certificate has been screened and approved by the committee. You should check the picture on the certificate carefully to be sure that the person collecting is the person that has been approved by the committee. Be sure to check the date and never accept a photocopy of our certificate. All certificates have two signatures and a raised seal to ensure its authenticity. Check it carefully!
Q. Who are these organizations that the meshulachim request the checks be made out to? When reviewing my canceled checks, often the endorsements don’t match.
A. Unfortunately, many of the meshulachim that come to our community with a real need to collect do not have a formal way to cash checks. Therefore, they might use a 3rd party to cash their checks. Also, you may have chosen to make the check out to an authorized tax-exempt organization so you receive a tax deduction. These are two situations where you might not recognize the endorsement. We recognize that this is not the optimal situation; however, the committee is unable to address this issue at the present time.
Q. I understand that the drivers often receive a large percentage of the proceeds. Is this true?
A. We have spoken to most of the regular drivers that come into our community. Our investigation found that many of them receive up to 33% of what is collected. Some, however, are paid an hourly basis. Frankly, we have been unable to develop an efficient alternative to the current driver situation.
Q. Is there a published list of individuals that have been reviewed by the committee and their application denied?
A. No, this information is not currently available. We cannot provide this information as that would cast aspersions on someone who simply did not respond to our requests for references. If you have questions on a specific individual, you may contact Tzedakah Committee for more information.
Q. Are certificates from other communities valid? Why does each community have to have their own process? Why can’t there be one committee that does the approval for all of New Jersey/New York metropolitan area?
A. In our investigation, early in the committee’s work, we contacted nearly a dozen communities to learn how their verification process was done. Several have impressive processes in place. Yet no other committee that we contacted requires personal contact with references, a process that is the foundation of our approval process. We share information when appropriate and respond to “alerts” and other common concerns that the other communities address. We continually learn from each other. However, every community has developed a system that services their needs depending on the available manpower. We felt that we could enhance the process with a verification that included personal contact with the references. We very much support a universal approval process, but to date, although we have spoken about this to other communities, no one or organization has addressed this need.
Due to the diligent work of our volunteers, our certificate is highly regarded in many cities and sometimes forms the basis for their committee's approval. Having many well networked committees with different approaches has served the community well in the past in alerting us to questionable situations.
Q. How many request does the committee reject? Are there really “frauds” trying to collect?
A. The overwhelming majority of people that apply are approved. We have found that due to our reputation and our detailed review process, this discourages fraudulent visitors from requesting our certificate. Every family can help us in limiting fraudulent collectors by respecting the system and favoring individuals that have our valid, dated certificate.